Switching from Zoho Books
Thinking of leaving Zoho Books?
Zoho Books is full-featured, and its free plan is generous for very small businesses. If you'd rather have plain-English screens and one simple price as you add companies and people, Apsis may fit better. Here's a fair comparison.
An honest comparison
| Apsis | Zoho Books | |
|---|---|---|
| Monthly price | $19 (1 company, 3 users, 1 bank connection) | Free $0 (revenue up to $50K/yr) · Standard $20 ($15 billed yearly) · Professional $50 ($40 billed yearly) |
| Users | 3 included, +$5/mo each after that | Free: 1 user + 1 accountant · Standard: 3 users · Professional: 5 users |
| Accountant access | Free accountant seat (one per company) | Free plan includes 1 accountant |
| More than one business | +$10/mo per company, bank connection included | Priced per organization |
| Bank transactions | Plaid feeds, or CSV/OFX/QFX import | Yes |
| Categorization | AI suggestions you approve or change | Check Zoho's plan details |
| Invoices | Branded, with terms, PO numbers and reminders, sent through Apsis or your own Gmail | Yes |
| Inventory and projects | Not today | Professional plan and up |
| Payroll | Not offered. Use a payroll service and record it in your books | Separate product (Zoho Payroll), from $39/mo + $6 per employee |
| Free option | 30-day free trial, no free plan | Free plan for businesses up to $50K revenue |
Where Zoho Books may be the better fit
If your revenue is under $50K and one user plus an accountant is enough, Zoho's free plan is hard to beat on price. If you need inventory, projects, purchase approvals, or Zoho's other apps (including Zoho Payroll), Zoho Books goes further than Apsis today. Apsis focuses on the core for owners who aren't accountants: bank feeds, categories you approve, invoices with terms and reminders, reconciliation, and clear reports.
How moving to Apsis works
- Start your free trial. 30 days, everything included.
- Bring in your books. On Settings → Bring in your books, pick a switch-over date, then upload CSVs for opening balances, customers and vendors, and unpaid invoices and bills. (Not a one-click pull from Zoho Books — you export files from there first.)
- Connect a bank, or import a file. Link through Plaid for a live feed, or add an account by hand and import CSV, OFX or QFX statements. Apsis suggests categories you review.
- Invite your accountant with a free accountant seat to check the opening balances.
We'll help you move. Prefer a walkthrough? Email support@apsisaccounting.com and we'll help you through Bring in your books.
Before you cancel Zoho Books
- Export your profit and loss and balance sheet for each past year.
- Export your general ledger, customer list, and open invoices.
- Download anything your accountant may need for past tax years.
Books that keep themselves current
Apsis connects to your bank, suggests categories you review, and sends invoices with your terms and automatic reminders. $19/month after a 30-day free trial.
Start free — 30 days →