Switching from QuickBooks Online
Thinking of leaving QuickBooks Online?
QuickBooks Online is powerful and widely used. For many very small businesses, though, it's more software, and more cost, than they need. Here's a straightforward look at the differences so you can decide.
An honest comparison
| Apsis | QuickBooks Online | |
|---|---|---|
| Monthly price | $19 (1 company, 3 users) | Simple Start $38 (1 user) · Essentials $85 (3 users) · Plus $140 (5 users) · Advanced $340 (25 users) |
| Extra company | +$10/mo, bank connection included | Separate subscription per company |
| Extra user | +$5/mo each past your first three | Move up a plan |
| Accountant access | Free accountant seat | Accountant users available |
| Bank transactions | Plaid feeds, or CSV/OFX/QFX import | Yes |
| Categorization | AI suggestions you review, explained in plain words | Rules and suggestions |
| Invoices | Branded, with terms, PO numbers and reminders, sent through Apsis or your own Gmail | Yes, sent from QuickBooks |
| Payroll | Not included | Available as an add-on |
| Inventory, projects, advanced reporting | Not today | On higher plans |
| Free trial | 30 days | Varies by promotion |
Where QuickBooks Online may be the better fit
Be honest with yourself about what you need. If you rely on built-in payroll, inventory tracking, job costing, or a large ecosystem of add-on apps, QuickBooks may suit you better today. Apsis focuses on the core: bank feeds, categorization, invoicing, reconciliation, and clear reports, at a lower price.
How moving to Apsis works
- Start your free trial. 30 days, everything included.
- Bring in your books. On Settings → Bring in your books, pick a switch-over date, then upload CSVs for opening balances, customers and vendors, and unpaid invoices and bills. (Not a one-click pull from QuickBooks Online — you export files from there first.)
- Connect a bank, or import a file. Link through Plaid for a live feed, or add an account by hand and import CSV, OFX or QFX statements. Apsis suggests categories you review.
- Invite your accountant with a free accountant seat to check the opening balances.
We'll help you move. Prefer a walkthrough? Email support@apsisaccounting.com and we'll help you through Bring in your books.
Before you cancel QuickBooks Online
- Export your profit and loss and balance sheet for each past year.
- Export your general ledger, customer list, and open invoices.
- Download anything your accountant may need for past tax years.
Books that keep themselves current
Apsis connects to your bank, suggests categories you review, and sends invoices with your terms and automatic reminders. $19/month after a 30-day free trial.
Start free — 30 days →